How to Choose Your Wedding Venue


Black and white down the aisle of a bride and groom at the altar.

Of all the planning that goes into a wedding, there are few things that will impact your wedding day more than the venue. This is where the majority of your wedding will be spent, and if you plan on making your dream wedding a reality, the wedding venue needs to align with your ideal vision. Before booking your first appointment, here are some tips that will teach you how to choose the perfect wedding venue.

An outdoor venue with a pointed glass roof and tables arranged for a wedding reception.

Guest List and Budget

Two factors that will narrow down your options dramatically are the number of guests attending and your budget. With many wedding venues having minimum requirements as well as capacity limits, having a rough estimate of your guest list will give you a better idea of the type of venues that are best suited for you and your guests.

If you have a flexible budget this gives you some wiggle room, as often times wedding venues that require a minimum number of guests will still rent the venue if you are willing to pay the difference. If you are working with a tighter budget, try to have as much flexibility as possible with your wedding date. The season, day of the week, or even the time of day can knock thousands of dollars off your total cost, giving you more options for incredible wedding venues without breaking the bank.

*Helpful tip: Make sure to ask whether the rental costs include things such as tables, chairs, linens and lights, as these can add a significant amount to the total cost.

A three tiered white wedding cake under a chandelier.

Can You See Yourself There

When looking at empty wedding venues it can be difficult to imagine how it will look on your big day. Instead of relying solely on imagination, take a look at some professional pictures taken of the venue during an actual wedding or event. Whether it’s Pinterest, the wedding venue’s website, wedding coordinator galleries, or features we share, seeing how the space can be transformed, may make a huge difference in your decision process.

* Helpful tip: As you scroll through images, evaluate things such as lighting. As photographers and videographers, we love natural light. But, is that a requirement for you? How will their light fixtures and choice of lighting affect your overall vision for your big day?

A couch set in front of an ivory wall at an outdoor wedding venue.

The Convenience Factor        

Whether you’re having a big blow out wedding or a small affair with family and a few friends, your wedding day is going to be busy. Trying to balance too many factors can lead to a stressful situation, and the wedding venue you choose can be the solution that simplifies your day.

Here are a few things to consider to help you avoid exhausting yourself before and after you say “I do”:

  • Are the ceremony and reception locations nearby?

  • Is there an outdoor location on-site to take wedding party photos?

  • Are overnight accommodations in the same building or within walking distance?

  • Is there accessible parking to accommodate all your guests?

  • Is there the potential to hit heavy traffic that will cause delays to your schedule?

  • If your wedding is outdoors, does the venue have a backup plan in case of weather?

Choosing the right wedding venue takes the burden of many logistical issues off your shoulders and will allow you to relax as your wedding day runs smoothly from start to finish.

A bride and groom being hoisted into the air on chairs at their wedding.

Cherish the Beauty of Your Wedding

When you choose your wedding venue it should be because in your heart it feels like the right place for you to enjoy one of the most amazing days of your life. Although it’s important to weigh all the factors during your selection process, you have to trust your gut and be confident in your decision. This way, when your wedding day arrives you can spend the day with no regrets, cherishing the beauty of your wedding and the perfect location you chose to enjoy it at.

Bonus Tips:

  • Search for “Event Venues” rather than “Wedding Venues” as not all locations are advertised as wedding venues.

  • Make a list of possible venues using sites such as Google, Wedding Wire, The Knot and more.

  • Consider places that have sentimental value for you and your partner.

  • Get to know the event coordinator and key staff that will be working on your wedding day.

  • Ask about additional requirements such as catering, alcohol, noise restrictions, curfew, etc.

  • Visit the wedding venue more than once on different days of the week, in different weather if possible.

  • Check reviews and ask for referrals from the venue.

  • Don’t be afraid to ask too many questions!

Contact us for more information on how we can tell your love story. We would love to walk you through our amazing packages, wedding albums, canvases, and other print photography products. We look forward to providing you with more information on our Wedding Videography and Wedding Photography and the opportunity to introduce you to our team!